The Registrar oversees student recruitment and admissions, and is responsible for achieving our enrollment goals.  The foundation of a strong school-student family relationship is the care a Registrar takes guiding parents/guardians through the application and enrollment process.  

Admissions and Enrollment

• Design and lead the district's enrollment strategy to achieve annual student recruitment and retention targets of 99% or greater enrollment each month.
• Recruitment, extending admissions offers, gathering required documents, and working with the health office to ensure the school is in medical compliance prior to matriculation 
• Creating and maintaining applications, creating waiting lists for the current and upcoming school year, and communicating with parents monthly about their standing and interest 
• Hosting and presenting the educational program at the school 4-6 Open House events & tours each year. Attending local fairs to promote the educational program. Able to work nights and weekends as required for events that promote the school (6-8 times per year).
• Create partnerships with local schools to increase enrollment.

Records Management

• Creating and maintaining students records throughout the school year; ensuring that all forms for compliance are accounted for and prepared for the annual independent audit 
• Sending and maintaining a log requesting records for students that have transferred within 14 days of matriculation; sending records for students that have transferred out within 14 days of exiting. 
• Issuing transfer cards and exit surveys. 
• Updating Course Rosters in the school’s SIS system. 

School Communications

• Serve as the editor of all external communications to all families. Review and suggest revisions to all communications prior to being sent out. Craft emails, newsletters, text messages, and automated calls to families. Be able to send out school closings and delays during off hours as requested. 
• Compile and distribute school wide newsletters to families with the School Principal. 
• Assist in keeping social media including Facebook, Instagram, and LinkedIn updated with bi-weekly content. 
• Keeping the website up to date, suggesting edits, and creating pages as needed. Ensure ADA, federal, and state requirements are posted and satisfied. Helping with keeping the web calendar updated for families.

Reporting & Compliance

Accuracy, organization, and attention to detail is crucial for the Registrar to meet federal and state reporting mandates relating to: Student Demographics & Attendance, Funding, Student Virtual Learning Information, Special Education Classification, Course Rosters, ELL Information, Discipline, Enrollment, School Meal Applications and Master Eligibility List

Administrative Support

The Registrar is expected to provide administrative support to the Executive Leadership Team including: Sending out mass communications, drafting letters and emails, preparing surface mailings, filing / data entry, preparing reports, transportation coordination supporting with AM and PM bus dispatching, and providing Main Office coverage as needed

Salary: $62,000-$70,000

Hours: 7:45am - 4:15pm (Fulltime, Monday-Friday)

Type: On-site, 12-month position

Location: Elementary School: 240 Ege Ave, Jersey City

OUR SCHOOL

Empowerment Academy is a dynamic and successful charter school that truly supports its teachers and staff. Empowerment has three of its own campuses, and BelovED is our “sister school.” We serve a mix of students that are among the most diverse in America while enjoying the cultural vibrance of Jersey City, Hoboken and New York City. Our staff is a dedicated group of individuals passionate about closing the achievement gap and providing a quality educational program. 

Required Qualifications / Skills:

• Two years of college (a Bachelors Degree is preferred)
• Strong verbal and written communication skills (in person, via phone and via email)
• The ability to learn and master new web applications and programs
• The able to work independently under pressure and with strict deadlines
• Detail Oriented

The following are a plus:

Experience with the following Systems: 

• NJSMART & NJ Homeroom
• Student Information Systems & Enrollment Platforms - Infinite Campus
• Google Docs & Mail Merging 
• Microsoft Excel 
• NJ Department of ED - CRDC

Experience in a school setting

Basic graphic design / Branding skills

Experience keeping student attendance records

INDOPERATIONS

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development

As an equal opportunity employer, Empowerment Academy hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, or disability.