BIOTA Smart Home is a leading provider of advanced smart home technology, dedicated to transforming modern living through innovation and sustainable practices. Our mission is to offer cutting-edge solutions that enhance convenience, security, and energy efficiency in homes. We prioritize user experience and aim to create intelligent environments that provide peace of mind for all our customers.

Role Overview

We are seeking a proactive and highly organized Executive Secretary to support our executive team in Jakarta. The Executive Secretary will be responsible for ensuring that all administrative tasks are carried out smoothly and effectively, assisting in the management of schedules, communications, and project coordination. The ideal candidate will possess strong communication skills and a keen attention to detail, ready to contribute to the operational success of BIOTA Smart Home.

Key Responsibilities

• Provide high-level administrative support to CEO, including managing schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Facilitate communication between executives, internal teams, and external partners to ensure efficient information flow.
• Organize and coordinate meetings, including managing logistics, minute-taking, and follow-up actions.
• Assist in project management by tracking deadlines, deliverables, and collaborating with various departments.
• Maintain systematic filing, documentation, and record-keeping for the executive office.
• Handle confidential information with professionalism and discretion.

• Minimum 1-2 year of experience as an Executive Secretary or in a similar administrative role.
• Bachelor's degree in Business Administration, Communications, or a related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in both English and Bahasa Indonesia.
• Exceptional organizational skills and the ability to manage multiple tasks effectively.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and in a team environment.
• Experience in the technology or smart home industry is a plus.

Why Join Us

At BIOTA Smart Home, we foster a culture of innovation and collaboration. As an Executive Secretary, you will play a key role in supporting our mission to lead the smart home industry. Join us to be part of a dynamic team dedicated to making homes smarter and lives easier!